HR and Payroll Administrator

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Role Summary
 
The HR/Payroll Administrator is responsible for providing front line HR support to all GAIN’s employees.   This will be done primarily via responding to all HR inquiries from employees, managers and executives, ranging from simple questions to complex requests that may require research and follow-up for resolution. The HR/Payroll Administrator will respond to inquiries through several channels including telephone contact and e-mail requests, escalating to the appropriate team member where necessary.
 
Key Responsibilities
 
  • Manage the starter/leaver/employee transfer process from start to finish including JIRA notification and supplementary notifications
  • Responsible for ensuring all new hires/leavers are reported to payroll in readiness for payroll cut off, ensuring completeness of all new hire paperwork in compliance with audit procedures
  • Provide note taking support for Board meetings and formal
  • Manage, maintain and update all documentation in accordance with legislation and compliance needs
  • Draft employment contracts, offer letters and offer packs using pre-approved templates
  • Coordinate and manage the reference checking process for new hires including the collection and auditing of employment, education and medical responses
  • Verify the right to work of new starters and manage the administration process around employee immigration issues
  • Audit personnel files and ensure they are stored according to local requirements
  • Manage and maintain exemplary filing systems, including HR personnel files
  • Produce all references, including mortgage references, employment reference letters, rental letters
  • Administer HR invoices to Finance
  • Support with the administration for training needs
  • Assist in the production of bonus, promotion and compensation letters / statements as required.
  • Perform data audits and data clean-up activities
  • Monitor and approve HR workflows where required
  • Assisting with monthly Payroll processing using a third party payroll providers for the UK, APAC and EMEA
  • First line support for all staff payroll and income tax queries
  • Respond to all payroll related audit requests
  • Managing employee benefit and payslip portals
  • Benefit administration including processing joiners, leavers, changes and taxable benefit queries
  • Manage the Business Visitors Process and HMRC reporting for the UK
  • Respond to adhoc administrative requests
 
 
Skills, Knowledge & Experience Required
 
  • Excellent customer service skills
  • Comfortable and experienced in processing workflow, transactions and data changes using HRIS systems.
  • Strong collaboration and teamwork skills.  Demonstrated ability to work in a collaborative environment, build consensus and promote the exchange of information among project team members
  • Ability to promote and implement changes to current practices and processes
  • Excellent written, oral, and interpersonal communication skills
  • Strong analytical, problem solving, and, organizational skills
  • Ability to handle multiple concurrent tasks and changing priorities
  • Proven track record of working within payroll function
  • Have knowledge & proven experience of UK income tax regulations, filing end of year documentation.
  • Knowledge of statutory requirements and the ability to complete manual calculations
  • Microsoft Excel skills
  • Excellent organisational skills and attention to detail
  • The ability to manage own time and workload, meeting deadlines
 
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  UNDER MARYLAND LAW AN EMPLOYER MAY NOT REQUIRE OR DEMAND AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS PROVISION IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

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