The Director of Facilities takes the lead on the: acquisition, leasing/purchasing, grant financing, plant maintenance/upgrading, internal and external inspections, renovation, and new construction of all CPNJ program sites as well as overseeing associated departments/services.
REPORTS TO: Senior Vice President for Operations
1. Searches for new building purchases and/or leases in support of CPNJ’s Strategic Plan and annual goals.
2. Performs a preliminary analysis on each potential acquisition to ensure the site meets CPNJ’s objectives including but not limited to: financing, service needs, geographic compatibility, conformance with State, federal, local regulations/codes, as well as the likelihood the site can be acquired/operational within established timeframes.
3. Requisitions and oversees all testing, engineering studies, inspections, reviews and assessments of all properties under consideration by CPNJ for purchase or lease per request of but not limited to: DDD, DCA, DMHAS, HMFA, HUD, FHL, DEP, banks, mortgage companies, insurance companies, attorneys, and/or local entities such as fire departments. Takes action as appropriate with the findings of all assessments, tests and inspections.
4. Once acquired or leased, takes the lead on obtaining approved construction/renovation plans, bidding projects, awarding contracts, monitoring all construction/renovation for quality, cost control and timeliness and takes immediate and successful action to ensure all three goals are met.
6. Maintains an inventory of all leased properties, initiates lease renewal talks as appropriate, ensures that all conditions of the lease are met on an ongoing basis.
7. Coordinates with the insurance company on all initial policies as well as renewals for all properties and vehicles as well as terminating vehicles and sites as appropriate. Oversee insurance claims resulting from damage to sites or vehicles.
8. Ensure sites and vehicles are compliant with all Federal, State and local Health and Safety or regulatory requirements and implement corrective action where necessary. Ensure each site is prepared for regulatory and/or insurance company inspections, coordinates the inspections and performs all follow-ups as appropriate.
9. Inspects all property sites on a scheduled basis as determined by CPNJ executive administration. Documents same and makes recommendations as appropriate. Takes timely action on all failed inspections to remedy the problem.
10. When in need of an outside contractor for facility work, vets contractors, bids the projects, selects the vendor, contracts with the vendor over the scope of work and oversees the project ensuring quality, cost controls and time goals are met. Contracts for services such as lawn maintenance, snow plowing, rodent control, etc.
11. Coordinates and oversees CPNJ’s Central Supply as well as oversees major purchases as well as the installation.
12. Manages the Facility budget, makes budget recommendations, evaluates each site on a periodic basis for capital needs, Maintains schedule of capital expenditures and expected maintenance and/or replacement.
13. Supervises assigned Facility staff. Initiates and maintains an organized data program to collect work requisitions so as to trend for senior management work demands and turn around time.
14. Oversees the Transportation and IT Departments as well as other departments as assigned.
15. Conducts bidding and contract awards for vehicles and major IT equipment. Makes capital recommendations to senior management. Maintains an active inventory of all vehicles and documents utilization and maintenance. .
16. Serves as senior manager of CPNJ; attends regular management, policy and supervisory meetings; participates in various agency management assignments; attends management training sessions and trains staff; serves on committees, task forces as assigned
17. Maintains an emergency call roster for building repairs, vehicle accidents, weather emergencies, and equipment malfunction. Must carry an agency cell and be prepared to respond to emergencies as indicated 24 X 7. Initiates and supervises organized safety programs
18. Performs other related tasks as assigned by the Senior Vice President of Operations.
FLSA CLASSIFICATION/WORKING HOURS:
Exempt. Employee is expected to work until all major projects and related tasks are completed to the satisfaction of their Supervisor. Some early morning, evening, and weekend work is expected. Employees are paid a set weekly salary exceeding the federally required minimum and are not eligible to earn overtime compensation.
Bachelor’s Degree in construction, engineering, property management or a related field plus five years of relevant experience with multi-site facility management. Or
A Bachelor’s Degree and 5-10 years associated experience with facility management in an multi-site agency serving a disabled population. Or
A high school diploma and 10 plus years of associated experience.